Journal Voucher #
Open a standard journal voucher by clicking Journal Voucher on the main window toolbar, or choose Journal Entries > Journal Voucher. Enter data manually, including the entry date, account number, account description, credit and debit amounts. The window contains these fields:
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Number: Enter the number manually or let the software assign it sequentially.
Secondary Number: This optional number is usually the number of the source document.
Date: Enter the date manually or use the automatically generated current date.
Branch: When you define a new branch in the branch tree, a Branch Journal Voucher is added under that branch name. Its Branch field is locked to the relevant branch.
Currency and Exchange Rate: Select the currency in which voucher totals are calculated. The base currency is selected by default.
Status: Specify whether the entry is an opening entry. A separate read-only field indicates whether the entry has been posted.
You can enter an opening entry in two ways: #
- Open a standard journal voucher, enter opening accounts and balances, then enable Opening in Status.
- Choose Journal Entries > Opening Entry.
Journal Voucher Columns:
You can choose which columns appear in a journal voucher. Follow these steps:
Choose Tools > Settings from the upper toolbar, then open Journal Voucher settings.
The available fields have controls to enable or disable them. Select the fields to display and arrange them in the required order.
Selecting and arranging the fields lets you adapt the journal voucher columns to your needs, as shown below:
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The journal voucher then appears as follows:
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